Editing and Proofreading - The Writing Center

 

proofreading guidelines

Keep your pet out of the heat wherever possible’. If you successfully completed this proofreading exercise, congratulations! You may have what it takes to become a proof reader. About the Author: Mike Sellars has been embroiled in the world of proofreading for more than two decades now. Proofreading guidelines for authors. Authors are responsible for carefully checking their manuscript before submitting for final review and acceptance by the editor. This might contain typos, missing co-authors and their affiliations, terminology, updates of data in tables, or updates of variables in equations. Proofreading means examining your text carefully to find and correct typographical errors and mistakes in grammar, style, and spelling. Here are some tips. Before You Proofread Be sure you’ve revised the larger aspects of your text. Don’t make corrections at the sentence and word level if you still need to work on the focus, organization,.


ACP - Proofreading guidelines


When books are scanned and converted to text, there are always errors or proofreading guidelines scannos " See Glossary that result. Bookshare volunteers detect and correct errors and formatting so that books are usable with a variety of assistive devices--from screen readers to digital braille devices.

A computer with internet access, word processing software, proofreading guidelines, and a talent for pinpointing detail are all you need! Proofreading guidelines most reliable proofreading guidelines See Glossary can only be attained by reading the book. The process for proofreading for Bookshare is different than traditional proofreading done in literature classes.

For the most part, books need to closely resemble the original printed book and the changes we make are to correct the scanning errors and to ensure accessibility by changing of some of the formatting, such as specific font sizes See Glossary and bolding for chapter headings. No manual can cover every possible scenario so you are encouraged to address the friendly, helpful, experienced volunteers on the Bookshare Volunteer email list with questions that arise as you read the manual and proofread.

Sign up to volunteer proofreading guidelines clicking on the Sign Up button on the Volunteer Opportunities Page and filling out the forms. The approval process is done by a staff member so it won't be instantaneous.

If you have an existing Bookshare member account, you can add volunteer status to your existing account by selecting "I have a Bookshare account already. Once we receive and approve your volunteer request, you will receive an email notification that you can get started. This may take a few days. Hold for name in the title means that this book is reserved for the volunteer named. Never check out a book that says Hold for unless it's your name.

BSO in the title of a book stands for Better Scan of indicating that this book will replace a lower-quality book that is already in the collection. You may check out BSO books. They are proofread just as any other book. Wish List in the title of a book means that this book has been requested by a Bookshare Member and scanned by Bookshare staff or volunteers. Sighted proofreaders can request the PDF see glossary to reference while proofreading from a staff scanned book.

Email volunteers bookshare. Use the advance search to make sure the book you've chosen isn't already in the collection. Search by. If you don't find the author's name one way, try alternate capitalization and punctuation.

Once you have chosen a book, select the check-out link and download it to a proofreading guidelines you'll remember. You have 14 days to proofread before you must check the book back in and delete it from your computer.

The book is an rtf see glossary file. Word processors you use to proofread must retain the elements of proofreading guidelines rtf file. Your job is to make sure the book fulfills all the checklist requirements. You must check in the proofread book in rtf format. Tip: For sighted volunteers, if you're using Microsoft Word it may be easier to use Draft View for proofreading because it shows the types of breaks that are in the book.

Go to the "view" tab and select "draft. If the book isn't a BSO, check that the book isn't already in the collection, proofreading guidelines. If it is, reject it. The title page is the first page with the title, the author and often the publisher.

This doesn't always apply to children's books. If there is a colon in the title add a paragraph mark proofreading guidelines the colon and put everything on the second line size 14 point and bold.

If the book's copyright page does not contain any one of the previous items as is the case for many older books :. Older books that may not have all the copyright information needed sometimes fall under Public Domain, proofreading guidelines. If you are unsure about the copyright information, please contact volunteers bookshare. A page number must be on every page and correspond with the page numbers in the original book.

If page numbers are not on every page, the Bookshare conversion software may incorrectly re-number all the pages based on the page breaks, proofreading guidelines. A good way to check that page numbers correspond with the book's is to make sure the chapter headings are on the same pages the table of contents indicates. If the front and back covers or dust flaps have been scanned and formatted as pages, these pages must be numbered and placed at the beginning of the book.

Sometimes proofreading guidelines scanner will have placed these pages at the end of the book. In that case, move those pages to the beginning, proofreading guidelines. Page numbers must be located on either the first or the last line of the page. Keeping placement of page numbers consistent and at the tops of pages is preferred. In children's books of 50 pages or less that don't have any page numbers, don't add them, proofreading guidelines.

Auto-numbering by Microsoft Word will not be recognized by the converter See Glossary. Rarely a book has a group of unnumbered pages, often of images, which are not included in proofreading guidelines numbering sequence. Cut those pages, move them to the end of the book, paste them there and begin numbering from the last page preceding them. Sometimes proofreading guidelines first few pages of the book are proofreading guidelines numbered but the rest of the book is.

When this happens there are two different possible scenarios:. If page numbers start with 1 then number the preceding pages with lower case Roman numerals, starting with i until you reach the page numbered 1.

If page numbering starts with a 2 or higher, number the preceding pages until you get back to 1. Then number any remaining preceding pages with lower case Roman numerals, proofreading guidelines, starting with i until you reach the page numbered 1. If the book contains Roman numerals, proofreading guidelines, proofreading guidelines them and number previous pages in upper or lower case Roman numerals matching those established in the book.

If you run out of pages before reaching Roman numeral one, don't worry about proofreading guidelines. If the pagination See Glossary is strange in the printed book, please make a note of it in the comments section and reach out to the scanner or volunteers bookshare.

If you think you have an eBook, contact volunteers bookshare, proofreading guidelines. If the book has footnotes but the footnote indicator See Glossary numbers are missing.

Replace section breaks with hard page breaks. If the page is unusually long or you are unsure about the location of a page break, contact the scanner to verify. If the only text on a page is a table make sure there is a title and page number or add the word table in brackets: [table]. Include all blank pages by numbering them and writing [blank page] on them so it is clear that no information is missing and page numbers remain consistent. A single underscore should be used to represent a blank space that the author includes in the text.

When proofreading guidelines in the text designate proofreading guidelines specific number of words or letters insert that number of underscores separated by spaces. The 2 underscores are used to proofreading guidelines two missing letters. Don't use spacing or tabbing to format the text as our converter automatically removes extra blank spaces, tabs and blank lines. When a break in the text represents a change in scene, topic or time, type asterisk space asterisk space asterisk or the proofreading guidelines line will be removed.

Be sure to insert spaces between asterisks. When a blank line separates poetry stanzas, block quotes, correspondence, a sign, a newspaper headline, or other short passages, type a single asterisk to denote the separation. If the table of contents has the chapters but no proofreading guidelines numbers, locate the chapters in the body of the book and add their page numbers where needed.

Tahoma, Arial and Times New Roman are recommended. If you are proofreading visually, Tahoma and Arial may be easier to read, proofreading guidelines. Do not use custom or obscure fonts, as these don't exist on some computers. General text in the book should be size This size should be used throughout the book except for:, proofreading guidelines. This includes titles such as acknowledgements, introduction, proofreading guidelines, notes, Other Books by the Author, epilogue, glossary, and index.

Poem titles must be size 14 and bold when they occur within chapters or size 16 and bold in poetry books when they are the chapter titles. Otherwise the word will be converted into two words the modified part will be separated from the rest of the word.

Random bolding and italicizing happens when software misinterprets the text when scanning. If the word is not one that you would emphasize when speaking aloud, it probably should not be italicized or bolded. When italicized text is also bolded, unbold it unless it occurs in titles formatted for navigation. If bolding or italics start partway through a sentence, they most likely should be removed, unless a specific word or phrase is emphasized as in: She said it was for me.

Bolding and italics of whole pages should be removed proofreading guidelines they are part of italicized letters, flashbacks, poetry or text otherwise emphasized by the author, which can be determined through context. Check that any squished-together words are separated correctly, proofreading guidelines. This happens frequently with italicized and smaller fonts. Example: "Her Highness loved thecolor blue". Separate "thecolor" into two words so it says "the color blue".

Example: "He wanted to dis-appear from the classroom. Proofreading guidelines when the book is printed, a word will be split between two pages and connected with a hyphen. If this happens, move the end of the split word to the page above along with any punctuation immediately following it. Make sure to keep the page break.

Search the entire book for " " quote space quote. This almost always indicates a missing hard paragraph break. If you have determined through context this is so, add the hard paragraph mark, proofreading guidelines. Sometimes scanning inserts paragraph breaks in the middle of sentences. Here is how to find and correct them.

 

TC - Proofreading guidelines

 

proofreading guidelines

 

Proofreading guidelines for authors. Authors are responsible for carefully checking their manuscript before submitting for final review and acceptance by the editor. This might contain typos, missing co-authors and their affiliations, terminology, updates of data in tables, or updates of variables in equations. A quality educational site offering + FREE printable theme units, word puzzles, writing forms, book report forms,math, ideas, lessons and much more. Great for new teachers, student teachers, homeschooling and teachers who like creative ways to teach. Join the popular membership section!! Guidelines for Proofreading. Grammar is Important for learning to write well. Acquired in the first six years or so of life for native speakers of a language. The first thing readers may notice; it is important to how your writing is perceived by others. Perfect grammar is not.